Bill blog posts, articles and copywriting by the piece, by word count or by project, and keep a tidy record of what you delivered to each client.
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Your invoice doubles as a delivery log. When a client asks months later what they paid for, the line items should answer that on their own.
Per-word pricing suits publications and agencies that commission pieces of different lengths. Bill in units of 1,000 words to keep the numbers readable: 4,500 words at 100 per 1,000 words becomes quantity 4.5 at 100, a total of 450 in your currency.
Per-article pricing is easier for regular blog work. Eight posts at 150 each is one line with a quantity of 8. Copywriting such as a landing page, email sequence or set of product descriptions is usually priced per project, so give it a line with a quantity of 1.
Whichever model you use, put the agreed word count in the description. It protects you if someone later says a piece came in short.
Scope creep is how writers end up working for less than they quoted. Settle the number of included revision rounds before you start and bill anything more as extra. Rush delivery, interviews, heavy research, sourcing images and uploading posts to the client’s CMS can each be a separate line. If a long-standing client gets a lower rate, apply it with the discount % field so your standard rate stays visible.
Most freelance writers start without adding tax. In the UK you charge VAT only once VAT-registered; in Australia you add 10% GST and issue a tax invoice only once registered for GST; in the EU, VAT-registered writers billing business clients in another EU country generally use the reverse charge. In the US, writing services are often not subject to state sales tax, but check your state. In India, writers add GST once registered, and some business clients deduct TDS before paying.
Write clear terms such as “Payment due within 15 days” and give clients an easy way to pay: a PayPal, Stripe or Wise link printed with a scan-to-pay QR code, bank details with IBAN and SWIFT/BIC for international transfers, or a UPI ID for Indian clients.
Per piece, per word or per hour all work. Use the quantity for pieces, thousands of words or hours, and the rate for your price per unit.
For a few pieces, yes, with titles: it speeds up approval. For a big monthly batch, one line with the count and word length is easier to read.
Agree how many rounds are included before you start. Anything beyond that, or a brief that changes after the first draft, goes on its own line such as “Additional revision round”.
Many writers agree a kill fee upfront, a share of the full rate for work already done. Add it as a separate line with a short note on what was delivered.
Yes. Choose the client’s currency, such as USD, EUR, GBP or AUD, and the totals and amount in words follow it. Tax rules for cross-border work vary, so check yours if you are registered.
No. A Form W-9 is a separate form some US clients ask freelancers for, for tax reporting. You can still add your EIN or other tax ID in the invoice’s tax ID field if the client asks for it.