Bill a wedding, event or product shoot with coverage, editing and album charges on separate lines, record the deposit you took, and send a polished PDF in your own currency.
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Think of your invoice as a written recap of the booking. If it mirrors the package the client signed, it gets paid without questions. BillFlow suggests your currency and usual tax from your location, so the sample amounts already appear in the money you work in.
Couples and event organisers compare your invoice with the quote, so break it down the same way. A wedding package might have one line for full-day coverage, one for the engagement session, one for a 40-page album and one for travel. A product shoot could be priced per image, with the number of final images as the quantity and your per-image rate as the price.
Be specific in each description. “350 edited images delivered via online gallery” leaves far less room for disagreement than “photos”. If you give a returning client a better deal, use the discount % field so they can see your normal price and the saving.
Most photographers take a non-refundable deposit to hold the date and collect the balance on the day or before handing over the final gallery or album. Put your policy in the notes, along with the date the deposit arrived and when the remainder is due.
Make paying easy. A PayPal, Stripe or Wise payment link prints on the invoice with a QR code the client can scan from their phone. Bank details can include an IBAN and SWIFT/BIC, a UK sort code, a US routing number or an Australian BSB. In India you can add a UPI ID so clients pay by scanning a UPI QR.
Whether you add tax depends on your country and your registration. A VAT-registered UK photographer charges VAT, currently 20%, and shows a VAT number; a GST-registered Australian photographer issues a tax invoice with GST at 10%; in the US many states don’t tax photography services, though some do tax prints and products. In India, registered photographers add GST. If you are below your country’s threshold and not registered, leave tax off and check with an accountant when you grow.
Bill the full package and write the deposit in the notes, for example “Deposit received on 12 May. Balance due before album delivery.” The client sees the agreed total and exactly what is still owed.
It depends on where you work and whether you are registered. UK and EU photographers who are VAT-registered add VAT, Australian photographers registered for GST add 10%, and in the US it depends on your state’s rules. If you aren’t registered, leave tax off.
Yes, if the client agreed to cover them. Add travel, accommodation and a second shooter as their own lines so the family can see what each charge is for.
For commercial and product work it helps. A short note such as “Images licensed for web and social use for 12 months” in the line description or notes avoids arguments about where the photos can appear.
Add a payment link from PayPal, Stripe or Wise and BillFlow prints it with a scan-to-pay QR code. You can also show bank transfer details, and photographers in India can add a UPI ID.
No. The invoice is built in your browser and nothing is uploaded. Your studio details are remembered on your device, so your next invoice starts half-filled.