Itemise logo concepts, brand guidelines, social creatives and revisions, add your own logo, and send a polished invoice that looks as good as your design work.
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A design invoice works best when it reads like a summary of the brief. Give each deliverable its own line with enough detail that the client recognises it at once: “Logo design, 3 concepts, 2 revision rounds” says far more than “Logo”.
Revision rounds are where design projects quietly lose money. Agree the number of included rounds in your quote, say two, then bill further rounds on their own line, per round or per hour. Mention the included rounds in the line description so an extra charge never feels unexpected.
Be clear about usage rights too. A logo for a company’s permanent identity is a different job from a one-off event poster, and you may price full ownership differently from limited use. Write what the client receives in the notes, for example “Rights to the final logo transfer on full payment; working files and unused concepts remain with the designer”.
Many independent designers start out below their country’s registration threshold, which is why this template has tax switched off. Once you register, add your tax ID and turn on the right tax: VAT in the UK (20% standard rate) or the EU, GST in Australia (10%) or India, or US sales tax only if your state taxes design services. Indian designers can add a SAC code per line, often 998391 for specialty design, but confirm the right code with an accountant. If you’re unsure, a short conversation with a local adviser is cheaper than correcting invoices later.
Share watermarked or low-resolution previews for approval, then release the final high-resolution and source files once the invoice is settled. Say so plainly in the notes, as this template does, so it reads as your standard policy rather than a negotiation. For larger branding projects, invoice an advance before you start on concepts.
Then make payment effortless. A PayPal, Stripe or Wise link printed with a scan-to-pay QR suits small businesses and quick jobs, while agencies and larger companies usually prefer a bank transfer, so add the account details and codes they need.
Agree the included revision rounds up front and invoice extra rounds as a separate line, so the client sees exactly what they’re paying for.
Yes. Upload a PNG or JPG in the “Your business” section and it appears on the preview and the PDF. Pair it with one of the 11 styles to match your brand.
Add one line such as “Social media creatives, October 2026” with the number of posts as quantity and your per-post rate. Bill extra posts on a separate line so the monthly fee stays consistent.
You can, since source files let the client reuse and change the work themselves. Add a line such as “Editable source files (AI, PSD)” and mention it in your quote so it isn’t a surprise.
Yes. Put them on separate lines from your design fee with a short description. If you’re registered for VAT or GST, ask your accountant how recharged costs should be treated.
State what the client may use the work for and when ownership passes to them, for example on full payment. Keep it to a short line in the notes and leave the full terms to your contract.